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Digital Support Services (DSS)
Smathers Libraries
University of Florida
P.O Box 117003
Gainesville, FL 32611 USA

P: 352.273.2900
F: 352.392.6597

Celebrating 100 years of IFAS and the Smith-Lever Act

Visit the Florida Agriculture and Rural Life Collection for more.

The Haiti Sun

A collaborative project with the Duke University Archives, the DSS is scanning a run of the of the Haiti Sun from 1950-1962.

Ramón Figueroa Mexican & Cuban Film Poster Collection

Collection: Digital Library of the Caribbean

Drew Field Echoes

Description: Newspaper published at the Drew Field Air Force Base in Tampa, Florida.

Collection: Florida Digital Newspaper Library

Antique Maps, Historic Sanborn Maps, and Aerial Photography

Collection: Map & Imagery Library Digital Collections

Archie Carr and Sea Turtles

Description: Archie Carr attaching weather balloons to sea turtles.

Collection: University Archives Photograph Collection

Alfred Browning Parker

Description: Alfred Browning Parker, architectural drawings, from the University of Florida Architecture Archives

Collection: University of Florida Libraries Architecture Archives Collection

Rights & Responsibilities

Digital Support Services core mission is supporting preservation and access. The digitization of materials using digital preservation and library standards supports long-term preservation and the posting of openly accessible materials online supports access. Digital Support Services further supports preservation and access by ensuring that all applicable rights are respected and supported by seeking Internet distribution permissions as needed. Internet distribution permissions can be required for cultural and documentary heritage rights, privacy rights, and copyright. See below for links to additional information and resources.

Digital Support Services & Copyright

Copyright is a property right that seeks to balance the rights of the creator with the rights of the global society. Copyright is but one of many rights and responsibilities that must be considered when digitizing materials. Digitization makes use of new and emerging technologies, technologies whose use may not yet have applicable laws supporting their use for the gobal public good.

Digital Support Services observes United States copyright legislation (title 17, U. S. Code). Assistance interpreting copyright legislation is provided by the Copyright Office in the Library of Congress. The departments projects target resources published outside of as well as inside the United States of America. The departments staff observes whichever affords the greatest protections: either the laws of the United States or the laws of the country of origin.

Additionally, at least one of our projects, the Digital Library of the Caribbean, accepts resources from foreign partners. It is the responsibility of those partners to observe the copyright laws of their home country or the country of origin, whichever affords the greatest protections.

Copyright Permissions

Newspaper Permission Letters for Access to Physical Copies:
In order to digitize newspapers, access to the physical copies and permissions from the copyright holders are required. These are the letters defining usage for borrowed newspapers, and they are followed by the letter templates for newspapers to grant Internet Distribution Permissions.

Physical copy lending agreements Grant of Internet Dist. Permissions
Lending Agreement (English) Digital Distribution Permissions Consent Form (English)
Accord de Prêt pour la Numérisation (French) Contrat de Distribution Numérique (French)
Acuerdo de Préstamo para la Digitalización (Spanish) Digital Contrato de Distribución (Spanish)
For newspapers born digital, the digital files inquiry email is also used.

Permissions, Copyright, and Fair Use: Dissertations

The Retrospective Dissertation Scanning Policy explains the policy for the digitization of dissertations. Additional policies are maintained on the Copyright & Fair Use Library Guide.

Permissions, Copyright, and Fair Use: Archival Materials

For some archival materials, digitization may include a rights note in this format (based on the model by UNC,

Digital reproductions of this item from the University of Florida's Special Collections and Area Studies is made available under an assertion of fair use (17 U.S.C. 107) for noncommercial educational and research purposes only. The University of Florida Libraries respects the intellectual property rights of others and does not claim any copyright interest in these materials. Written permission from the copyright owner and any other rights holders must be obtained for any reuse of this item that extends beyond fair use or other statutory exemptions. Furthermore, responsibility for the determination of the copyright status and securing permission rests with those persons wishing to reuse the materials. The Libraries would like to learn more about these materials, and welcomes individuals or organizations to contact Digital Support Services ( with any additional information they can provide.

For some archival collections, digitization of the entire collection may in itself be transformative, as documented in TRLN's The Triangle Research Libraries Network’s Intellectual Property Rights Strategy for Digitization of Modern Manuscript Collections and Archival Record Groups (, which was developed following OCLC's report on the large scale digitization of special collections (

Resources on Copyright & Related Rights

Resources on Other Applicable Rights

Resources on Policies

Last modified: Tuesday February 21 2017 lp