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Digital Support Services (DSS)
Smathers Libraries
University of Florida
P.O Box 117003
Gainesville, FL 32611 USA

P: 352.273.2900
F: 352.392.6597
UFDC@uflib.ufl.edu

Celebrating 100 years of IFAS and the Smith-Lever Act

Visit the Florida Agriculture and Rural Life Collection for more.

The Haiti Sun

A collaborative project with the Duke University Archives, the DSS is scanning a run of the of the Haiti Sun from 1950-1962.

Ramón Figueroa Mexican & Cuban Film Poster Collection


Collection: Digital Library of the Caribbean

Drew Field Echoes

Description: Newspaper published at the Drew Field Air Force Base in Tampa, Florida.

Collection: Florida Digital Newspaper Library

Antique Maps, Historic Sanborn Maps, and Aerial Photography



Collection: Map & Imagery Library Digital Collections

Archie Carr and Sea Turtles

Description: Archie Carr attaching weather balloons to sea turtles.

Collection: University Archives Photograph Collection

Alfred Browning Parker

Description: Alfred Browning Parker, architectural drawings, from the University of Florida Architecture Archives

Collection: University of Florida Libraries Architecture Archives Collection

Digital Library Center: ARL Statistics

Reporting by year listed below for UF and ASERL statistics for FIU also listed below.

References: Annual ARL Preservation Statistics


2010-2011: Reporting Year (7/2010-6/2011)

10. Number and size of Library Digital Collections

"Library digital collections can include born digital materials or those created in or converted from different formats (e.g., paper, microfilm, tapes, etc.) by the library and made available to users electronically. This includes locally held digital materials that are not purchased or acquired through other arrangements (e.g., vendor, individual or consortial licensing agreements). Born digital collections can include materials self-archived in an institutional repository. Created or converted digital collections can include electronic theses and dissertations (ETDs); special collections materials; maps; sound recordings; and films. For each type of collection (e.g., subject, theme), include the size (in gigabytes) and, if possible, the number of items (e.g. digital objects or unique files) in each collection. Exclude back up copies or mirror sites since items should be counted only once. Exclude e-reserves. In the footnote, provide a paragraph describing the general nature of library digital collections and, if possible, provide the URL where collections are listed." (ARL Survey)

  1. Number of collections:  420 active collections
    Same methodology as prior year
    2010-2011: 420 active collections
    2009-2010: 315 active collections
    2008-2009: 245 active collections
    2007-2008: 57 active collections
    2006-2007: 41 active collections

  2. Size (in gigabytes):
    Full Digital Archive: 131,584GB
    Actual online ready-use files: 11,571 GB
    Digital archive includes the archival masters (TIFF, MPEG, etc) and all derivatives (Zoomable JPEG2000, text files, standard JPEGs, JPEG thumbnails, audio and video files, PDF, etc.). The online ready-use files do not include the archival masters.
    2010-2011: 131,584GB (128.5TB; online-access copy files are 11,571GB or 11.3TB)
    2009-2010: 128,000 GB (125 TB; online-access copy files are 10,240GB or 10TB)
    2008-2009: 95,232 GB (93 TB)
    2007-2008: 66,560 GB (65 TB; online, access copy files: 6,144GB/6TB)
    2006-2007: 40,960 GB (40 TB)

  3. Items (digital objects or unique files in the collections):
    2010-2011: 298,975 items with 7,412,145 unique pages
    2009-2010: 247,576 items with 5,085,824 unique pages
    2008-2009: 191,040 items with 3,870,007 unique pages
    2007-2008: 147,142 items with 3,078,499 unique pages
    2006-2007: 54,855

11. Use of Library Digital Collections

"Number of times library digital collection items (unique files) were accessed and the number of searches (queries) conducted (if there is such a capability) during the reporting period. Please explain in a footnote how library digital collections are accessed, and if possible, list the URLs of those collections." (ARL Survey)

  1. Number of times items accessed: 17,705,469 (stats online)
    ufdc.ufl.edu
    Materials housed in the UF Digital Collections (ufdc.ufl.edu), which has records in the Libraries' catalog, harvested through OAI to multiple sources, available in registries and through other aggregators, available through several iPhone Apps, available via MARCXML records which are in a feed with multiple subscribers, and all materials are searchable through Google and other commercial search engines.
    2009-2010: 6,562,866

  2. Number of queries conducted: 963,654
    Includes searches and browses. Excludes hits on resources at partner (duplicated resource) collections, e.g., Internet Archive (archive.org), PALMM (http://palmm.fcla.edu/), International Children's Digital Book Library (childrenslibrary.org), etc.
    2009-2010: 406,682
    2008-2009: 77,792 queries within UFDC (includes search results+browses; does not include catalog or Google searches)

12. Direct cost of digital collections construction and management.

"Report annual direct costs (personnel, equipment, software, contracted services and similar items) spent to create digital materials (texts, images, and multimedia) or to convert existing materials into digital form for the purpose of making them electronically available to users. Include expenditures related to digitization, OCR, editorial, creation of markup texts, and preparation of metadata for access to digitized materials, data storage, and copyright clearance. Exclude expenditures for information resources purchased or acquired from outside the institution through individual or consortia licensing agreements. Please describe any additional funding (university, state, private grants, etc.) provided specifically for the library’s digitization activities in a footnote. Also provide a footnote for any cost-recovery operations." (ARL Survey)

  1. Direct cost of personnel: $531,094.91
    [ = $515,222.53 (DLC staff) + $$15,872.38 (DLC OPS) + grants and donor support ]

  2. Direct cost of equipment, software or contracted services: $25,704.69
    [ =Consultants: $5,000; Scanners $9,095.54; Software - OCR: $5,500; Copibook: $5,005; Aware; $1,104.15]

2009-2010: Reporting Year

10. Number and size of Library Digital Collections

"Library digital collections can include born digital materials or those created in or converted from different formats (e.g., paper, microfilm, tapes, etc.) by the library and made available to users electronically. This includes locally held digital materials that are not purchased or acquired through other arrangements (e.g., vendor, individual or consortial licensing agreements). Born digital collections can include materials self-archived in an institutional repository. Created or converted digital collections can include electronic theses and dissertations (ETDs); special collections materials; maps; sound recordings; and films. For each type of collection (e.g., subject, theme), include the size (in gigabytes) and, if possible, the number of items (e.g. digital objects or unique files) in each collection. Exclude back up copies or mirror sites since items should be counted only once. Exclude e-reserves. In the footnote, provide a paragraph describing the general nature of library digital collections and, if possible, provide the URL where collections are listed." (ARL Survey)

  1. Number of collections:  315 active collections
    Same methodology as prior year
    2009-2010: 315 active collections (complete list and breakdown)
    2008-2009: 245 active collections
    2007-2008: 57 active collections
    2006-2007: 41 active collections

  2. Size (in gigabytes):
    Full Digital Archive: 128,000 GB
    Actual online ready-use files: 10,240 GB
    Digital archive includes the archival masters (TIFF, MPEG, etc) and all derivatives (Zoomable JPEG2000, text files, standard JPEGs, JPEG thumbnails, audio and video files, PDF, etc.). The online ready-use files do not include the archival masters.
    2009-2010: 128,000 GB (125 TB; online-access copy files are 10,240GB or 10TB)
    2008-2009: 95,232 GB (93 TB)
    2007-2008: 66,560 GB (65 TB; online, access copy files: 6,144GB/6TB)
    2006-2007: 40,960 GB (40 TB)

  3. Items (digital objects or unique files in the collections):
    2009-2010: 247,576 items with 5,085,824 unique pages
    2008-2009: 191,040 items with 3,870,007 unique pages
    2007-2008: 147,142 items with 3,078,499 unique pages
    2006-2007: 54,855

11. Use of Library Digital Collections

"Number of times library digital collection items (unique files) were accessed and the number of searches (queries) conducted (if there is such a capability) during the reporting period. Please explain in a footnote how library digital collections are accessed, and if possible, list the URLs of those collections." (ARL Survey)

  1. Number of times items accessed: 6,562,866 (stats online)
    ufdc.ufl.edu
    Materials housed in the UF Digital Collections (ufdc.ufl.edu), which has records in the Libraries' catalog, harvested through OAI to multiple sources, available in registries and through other aggregators, available through several iPhone Apps, available via MARCXML records which are in a feed with multiple subscribers, and all materials are searchable through Google and other commercial search engines.

  2. Number of queries conducted: 406,682
    Includes searches and browses. Excludes hits on resources at partner (duplicated resource) collections, e.g., Internet Archive (archive.org), PALMM (http://palmm.fcla.edu/), International Children's Digital Book Library (childrenslibrary.org), etc.
    2008-2009: 77,792 queries within UFDC (includes search results+browses; does not include catalog or Google searches)

12. Direct cost of digital collections construction and management.

"Report annual direct costs (personnel, equipment, software, contracted services and similar items) spent to create digital materials (texts, images, and multimedia) or to convert existing materials into digital form for the purpose of making them electronically available to users. Include expenditures related to digitization, OCR, editorial, creation of markup texts, and preparation of metadata for access to digitized materials, data storage, and copyright clearance. Exclude expenditures for information resources purchased or acquired from outside the institution through individual or consortia licensing agreements. Please describe any additional funding (university, state, private grants, etc.) provided specifically for the library’s digitization activities in a footnote. Also provide a footnote for any cost-recovery operations." (ARL Survey)

  1. Direct cost of personnel: $530,267
    [ = $521,582 (DLC staff) + $8,685 (DLC OPS) + grants and donor support ]

  2. Direct cost of equipment, software or contracted services: $98,007
    [ =
    $17,800 - OCR/ALTO
    $8,871 - 2 scanners
    $47,000 - external digitization
    $3,145.28 - Aware JPEG2000 maintenance
    0 - Server hardware costs; server hardware purchased year prior and in use during FY09-10
    $18,411 - Tivoli storage costs
    $2,780 - Cloud storage through main campus, only in place for end of FY09-10]

2008-2009: Reporting Year

Annual ARL Preservation Statistics

10. Number and size of Library Digital Collections

  1. Number of collections:  245 active collections
    Prior counts were based on our official collection definitions and counts. In 2007-2008, UF moved more materials to be defined within large subcollections of even larger collections to increase serendipity. Given the holdings within each subcollection, they parallel the norm for digital collections and for ARL reporting purposes, the 245 active collections is based on the subcollection count.
    2008-2009: 245 active collections (complete list & breakdown)
    2007-2008: 57 active collections
    2006-2007: 41 active collections

  2. Size (in gigabytes): 95,232 GB
    Full Digital Archive: 95,232 GB
    Actual online ready-use files: 6.77 TB for JP2 files; 2TB for other derivative images, text, and metdata files
    Digital archive includes the archival masters (TIFF, MPEG, etc) and all derivatives (Zoomable JPEG2000, text files, standard JPEGs, JPEG thumbnails, audio and video files, PDF, etc.). The online ready-use files do not include the archival masters.
    2008-2009: 93 TB / 95,232 GB
    2007-2008: 65 TB (online, access copy files: 6,144GB/6TB)
    2006-2007: 40 TB
  3. Items (digital objects or unique files in the collections): 191,040 items with 3,870,007 unique pages
    2008-2009: 191,040 items with 3,870,007 unique pages (Arrearage has reduced from the 120,000+ items reported in 2006-7 and 2007-8.)
    2007-2008: 147,142 items with 3,078,499 unique pages
    2006-2007: 54,855

11. Use of Library Digital Collections (2008-2009 usage stats here)

  1. Number of times items accessed: 4,691,489
    Excluding hits on resources at partner (duplicated resource) collections, e.g., State of Florida collaborative (http://palmm.fcla.edu/), International Children's Digital Book Library (childrenslibrary.org), Internet Archive (archive.org), etc.
    2008-2009: 4,691,489
    2007-2008: 1,433,183 hits
    2006-2007: 1,236,164 hits

  2. Number of queries conducted: 77,792
    Excluding hits on resources at partner (duplicated resource) collections, e.g., State of Florida collaborative (http://palmm.fcla.edu/), International Children's Digital Book Library (childrenslibrary.org), Internet Archive (archive.org), etc.
    2008-2009: 77,792 queries within UFDC (includes search results and browses, 58,159+19,633; does not include catalog or Google searches)
    2007-2008: 63,127 queries
    2006-2007: 1,843,434 (stats collected differently)

12.  Direct costs of digital collections construction and management

  1. Direct cost of personnel: $498,390
    2008-2009: $335,160 + fringe@33.12% = $446,164 + $52,226 OPS = $498,390
    In August 2009, two new staff members were hired and the salary cost changes will be reflected for the next reporting year (2009-2010). Funding from the Everglades grant, the dLOC grant, and internal mini-grants not included in the total above.
    2007-2008: Note, $598,786.26 includes fringe for salaries and $70,056.29 OPS.
    Two senior librarians, Erich Kesse and Stephanie Haas, left half way through the fiscal year and thus lowered the overall salary expenditure, and the Baldwin and dLOC Grants would add another 80,787 (this is not included in the above).
    2006-2007: $617,000

  2. Direct cost of equipment, software, or contracted services:
    2008-2009: major purchases include replacement high speed scanners (ticket 31028); 3D image capture equipment (ticket 31679 for a laptop + equipment ordered through BH for $9,519); audio equipment (ticket 30416); and new UFDC server space (ticket 28395)
    2007-2008: Systems: $64,024 (which includes the DLC SAN, which was $49,971)
    2006-2007: $225,000

ARL Preservation Statistics, Library Digitization Activities

7a. Professional Staff. see 12a above 
7b. Support Staff. see 12a above 
7c. Student Assistants. see 12 above 
7. Total Salaries. see 12a above 

8e. Other contract expenditures.
2008-2009: 0 
2007-2008: $299,999 (microfilm digitization)

20. Number of bound volumes/pamphlets reformatted in their entirety
Volumes digitized and online for 2008-2009 include photos, videos, objects, paintings, articles, reports, audio, newspapers, books, letters, posters, etc, as well as files digitally ingested and normalized for online access and preservation.

  1. Photocopied: n/a for the DLC
  2. Microfilmed volumes:  0 ; n/a
  3. Digitized volumes:  same as 10c: 191,040 items with 3,870,007 unique pages
    November 2009: 106,814 bibliographic items for all years (various numbers of volumes, all with various page lengths) being tracked, and others would increase this number in the final digitization stage but that are not tracked sent from partners to dLOC and not in main tracking system.

21. Number of single unbound sheets reformatted (e.g., one side of one manuscript page, one map)

  1. Photocopied: n/a for the DLC
  2. Microfilmed unbound sheets:  0 ; n/a
  3. Digitized unbound sheets:  included within 10c and 20c statistics being reported.

22. Number of photographs and non-paper items reformatted (e.g., audio tapes, motion picture film) (22b: 2006, 8,390)

  1. By analog means: n/a for the DLC
  2. By digital means: included within 10c and 20c statistics

ARL Statistics 2007-2008 Reporting Year Library Digitization Activities

Annual ARL Preservation Statistics

10. Number and size of Library Digital Collections

  1. Number of collections:  57 active collections
    We restructed the hierarchies and now have more subcollections for greater usability and increased likelihood of serendipitous searches. (in 2006-2007: 41)
  2. Size (in gigabytes): 65TB
    Full Digital Archive: 66,560GB (65TB)
    Actual online ready-use files: 6,144GB (6TB)
    Digital archive includes the archival masters (TIFF, MPEG, etc) and all derivatives (Zoomable JPEG2000, text files, standard JPEGs, JPEG thumbnails, audio and video files, PDF, etc.). The online ready-use files do not include the archival masters.
    2006-2007: 40 TB
  3. Items (digital objects or unique files in the collections): 147,142 items with 3,078,499 unique pages.
    Arrearage has grown from the 120,000+ items last reported.
    2006-2007: 54,855

11. Use of Library Digital Collections

  1. Number of times items accessed: 1,433,183 hits
    Even though for much of this time search engines were denied per robot misbehavior. This excludes hits on resources at partner (duplicated resource) collections, e.g., State of Florida collaborative (http://palmm.fcla.edu/), International Children's Digital Book Library (childrenslibrary.org), Internet Archive (archive.org), etc.
    2008, July-December: 1,867,543 hits
    2007-2008: 1,433,183 hits
    2006-2007: 1,236,164 hits
  2. Number of queries conducted: 63,127 queries
    Many queries are from outside the digital collections, from the catalog or a commercial search like Google in those cases users are getting directly to the desired resources.
    Excluding hits on resources at partner (duplicated resource) collections, e.g., State of Florida collaborative (http://palmm.fcla.edu/), International Children's Digital Book Library (childrenslibrary.org), Internet Archive (archive.org), etc.
    2006-2007: 1,843,434 (stats collected differently)

12.  Direct costs of digital collections construction and management

  1. Direct cost of personnel: $668,842.55
    $598,786.26 (includes fringe for salaries)
    $70,056.29 OPS
    (Baldwin and dLOC Grants would add another 80,787, but this is not included in the above)
    2006-2007: $617,000
  2. Direct cost of equipment, software, or contracted services:
    $366,062
    Breakdown: Systems: 64,024 (which includes the DLC San, which was 49,971) and 2,039, for a subtotal of $66,063 plus the cost of microfilm conversion (299,999.65); total $366,062
    2006-2007: $225,000

ARL Preservation Statistics, Library Digitization Activities

7a. Professional Staff. see 12a above 
7b. Support Staff. see 12a above 
7c. Student Assistants. see 12 above 
7. Total Salaries. see 12a above 

8e. Other contract expenditures.  $299,999 (microfilm digitization)

20: Volumes digitized and online for 2007-2008 include photos, videos, objects, paintings, articles, reports, audio, newspapers, books, letters, posters, etc.

20b. Microfilmed volumes:  0
20c. Digitized volumes: 
January 2009:
January 2009: 97,617 bibliographic items for all years (various numbers of volumes, all with various page lengths) being tracked, and others would increase this number in the final digitization stage but that are not tracked sent from partners to dLOC and not in main tracking system
2006-7: 43,722

21b. Microfilmed unbound sheets:  0
21c. Digitized unbound sheets: 
2006-7: 2,743

22b. Photographs & Non-Paper items digitized: 
2006: 8,390

Funding from the National Endowment for the Humanities (National Digital Newspaper Program), from the State of Florida’s Library Services and Technology Act (LSTA) (Florida Digital Newspaper Library), and from U.S. Dept. of Education TICFIA program (Digital Library of the Caribbean), as well as from foundation supporting the construction of digital library collections at the University of Florida Libraries.


ARL Statistics – 2006 Reporting Year
Library Digitization Activities

10.a. Number of Collections. (10.a) 41

10.b. Size (in megabytes). (10.b) 40TB

10.c. Items. (10.c) 54855

11.a. Number of times items accessed. (11.a) 1,236,164

11.b. Number of queries conducted. (11.b) 1,843,434

12.a. Direct cost of personnel (12.a) $617,000

12.b. Direct cost of equipment, software or contracted services. (12.b) $225,000

13. Volumes Held Collectively (13) n/a DLC

Footnotes:

10.a. active only

10.b. loaded and pending load

10.c. loaded only in UFDC (arrearage, pending migration to UFDC from collaborative digital library is another 120,000+ items)

11. Excluding hits on resources at partner (duplicated resource) collections, e.g., PALMM (State of Florida collaborative) at http://palmm.fcla.edu/

11. Web access at the following locations:

  • University of Florida Digital Collections    http://ufdc.ufl.edu/
  • Digital Library of the Caribbean    http://www.dloc.com/

12. Includes capital outlay for major purchases of scanning equipment.

12. Funding from the National Endowment for the Humanities (National Digital Newspaper Program), from the State of Florida’s Library Services and Technology Act (LSTA) (Florida Digital Newspaper Library), and from U.S. Dept. of Education TICFIA program (Digital Library of the Caribbean), as well as from foundation supporting the construction of digital library collections at the University of Florida Libraries.

12a. Estimated: operating systems are closing projects and not all project fiscal years can be matched easily to ARL calendar year.

12b. Estimated: operating systems are closing projects and not all project fiscal years can be matched easily to ARL calendar year.

13. ARL is seeking FCLA Statistics, not applicable to the DLC operations.

ARL Preservation Statistics – 2006 Reporting Year
Library Digitization Activities

7a. Professional Staff.  $143,000
7b. Support Staff.  $374,000
7c. Student Assistants.  $100,000
7. Total Salaries.  $617,000

8e. Other contract expenditures.  $175,000

20b. Microfilmed volumes.  0
20c. Digitized volumes.  43722

21b. Microfilmed unbound sheets.  0
21c. Digitized unbound sheets.  2743

22b. Photographs & Non-Paper items digitized:  8390

Funding from the National Endowment for the Humanities (National Digital Newspaper Program), from the State of Florida’s Library Services and Technology Act (LSTA) (Florida Digital Newspaper Library), and from U.S. Dept. of Education TICFIA program (Digital Library of the Caribbean), as well as from foundation supporting the construction of digital library collections at the University of Florida Libraries.

ASERL Statistics for FIUDLOC

7/1/2010-6/30/2011: Reported for FIUDLOC

  • Total
  • Added between 7/1/2009 and 6/30/2010
  • Usage

7/1/2009-6/30/2010: Reported for FIUDLOC

  • Total
    • 1,278 pages
    • 454 items
  • Added between 7/1/2009 and 6/30/2010
    • 424 pages
    • 359 items
  • Usage
    • Item hits: 955
    • Title hits: 348
    • Aggregation hits: 1,239
    • Total: 2,542

7/1/2009-6/30/2010: Reported for FIU overall
S.10.a.  Number of library digital collections: 31
S.10.b.  Size (in gigabytes) of library digital collections: 2,372
S.10.c.  Items in library digital collections: 152,998
S.11.a.  Number of times items in library digital collections accessed: 967,100
S.11.b.  Number of queries conducted for items in library digital collections: N/A
S.12.a.  Direct cost of personnel for digital collections construction and management: $72,413
S.12.b.  Direct cost of equipment, software, or contracted services for digital collections construction and management: $10,241
S.13.  Volumes held collectively:  0