Digital Services (DLC)
Smathers Libraries
University of Florida
P.O Box 117003
Gainesville, FL 32611 USA
P: 352.273.2900
F: 352.846.3702
UFDC@uflib.ufl.edu
An A B C, for Baby Patriots
Description: An A B C, for Baby Patriots, by Mary Frances Ames, 1899.Collection: Baldwin Library of Historical Children's Literature Digital Collection
Drew Field Echoes
Description: Newspaper published at the Drew Field Air Force Base in Tampa, Florida.Collection: Florida Digital Newspaper Library
Antique Maps, Historic Sanborn Maps, and Aerial Photography
Collection: Map & Imagery Library Digital Collections
Archie Carr and Sea Turtles
Description: Archie Carr attaching weather balloons to sea turtles.Collection: University Archives Photograph Collection
Alice in Wonderland
Collection:Baldwin Library of Historical Children's Literature Digital Collection
Alfred Browning Parker
Description: Alfred Browning Parker, architectural drawings, from the University of Florida Architecture ArchivesCollection: University of Florida Libraries Architecture Archives Collection
Digital Library Center: Achievement on Department Goals for 2009-2010
All project information below is correct as of 4/9/2010/
| Administrative and Operational Goal: | Requested | Status | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Establish and maintain three active digitization production queues | 7/09, complete | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Continue to automate, streamline, and integrate operations: Ingest IA materials processed by Pres. load & archive workflows as possible |
operational 11/09; resources on AFA Historic Pres. project from AGRSSR priorities | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Review and improve workflows as possible |
main ; news ; quality control ; IR ; Ingest |
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| Continue full service approach for digital collections and materials: (web content / design dev; creation and maintence of help pages, documentation for general use and grant reports; design support for collateral postcards, bookmarks, etc; all displays here) Copyright research and clearance; metadata creation |
ongoing | ongoing | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Report on progress on digitization templates for AGRSSR (resources for developing tracking system and reports) |
3/10: capacity production & projected reports maintained here 2/10 meeting |
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| submitted to admin 2/21/10; not moving forward; assisted with Fl&Civil War proposal | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 8/09: UPF OA books in process within IR queue | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Collab. with Documents Dept. on projects
for all FDLP selectives UF supports as regional, incl. dLOC. Sample digital coll. code, banner, sample text here. Covering GPO materials for the Panama Canal Zone with UF accepting the lead for these materials within ARL in August 2009, collection |
ongoing | ongoing | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Continue support, training, outreach, presentations, and tours:
Outreach/Promotion Maintaining + updating registries / harvesters: FDLP Registry ; SouthComb ; LC Sanborn listing ; NSDL (sent EDLOH 8/28/09); OpenDOAR (inc. IESR; Scientific Commons); UF Digital Learning Commons; adding OA journals to DOAJ |
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| Conduct one usability study on UFDC each year | 7/09, complete | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
UFDC & DLC Toolkit (for 2009-2010 and beyond, see UFDC Dev for details) |
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Next UFDC Update (updated 2/25/10)
UFDC Search Update ( Aerials Grant )
METS Editor Update
Quality Control Update
UFDC Caching Server – Implement and begin to utilize UFDC Collection-Level Administrative Tasks
UFDC Online File Submittal and File Management Update
Bib-level Editing in UFDC
Online Reporting
dLOC Toolkit Update |
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| EAC/Authorities Implement EAC support, once EAC standard finalized to power underlying infrastructure needed for real authorities/identities for archives, authors, and users; i.e., faculty through self-submittal system (reference: METS: developing integrative practices) See IR section below for details. |
Nov. 2009: mini grant for prototype project awarded; completion by 11/2010 |
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| Refinement of existing tools, Maintenance & Ongoing Support - Adding usage statistics by holding institution - Finessing of MARCXML record feed into Endeca from UFDC - Refining METS/MODS, MARCXML, and DC mappings and feeds - Creating new citation type views for museum objects, and for citation managers like Zotero, Refworks, etc - Enhancements to Lucene indexing for UFDC; updates based on usability testing; browse by call no. - Add custom search at hierarchical levels (i.e., newspaper title level for FDNL) - UFDC auto-translations once primary terms translated; diacritics - UFDC, DLC, and dLOC Toolkit support - Automated ingest for: IA (BHL example, sample code 1, 2); UF Grad School (ETDs); GovDocs/FDLP; vendors - Static collection, info, browse pages |
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Possible Future goals (2010-2011 and beyond), pending resource availability: |
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UFDC & DLC Tools, Completed 2009-2010
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| Tracking & Importer Related Reports requested; not possible with Tracking DB and existing resources. - Inaccurate reports: Archived, but not on UFDC: 11/16 corrected list and corrected list broken out by collections (1/25/10: 4,578 with dark, etc; 6/1/09: 5,737; actual is lower by 2-3,000+ items) and Weekly Production Activity Reports: 10/1-10/7/2009; 9/3/-9/9/2009 |
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| Servers (goals for 2009-2010 only) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| - Shared server config documentation, including permissions - Emergency planning and testing for UFDC restore from tape - install, configure, and test to ensure operational JPEG 2000 server software and OCR software - move UFDC to CNS servers (db complete 4/8/10) - move DLC processing SAN to CNS servers Servers, completed 2009-2010 - Partioning of DLC SAN to reduce Replistor-related issues (done 8/17/2009) - Install and config of new UFDC SAN (done 8/21/2009) - Space alerts (done 1/2010) - Tivoli for internal archive, done 10/13/2009 - Rebuilding old Greenstone servers as a JPEG2000 server, done 10/13/2009 - FTP server with alias ftp.uflib.ufl.edu and accounts (done 8/21/2009) |
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| Digitization Production Goals | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Main Queue: Africana Collections
Rare books, journals, maps, etc. Center for African Studies funding, $5,000 CM: Peter Malanchuk and Dan Reboussin |
ongoing | Rikli, complete; Berner, majority complete | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Caribbean Newspaper Digital Library / CNDL (10/2009 - 9/2013): -Meet all grant expectations on schedule -Acquire permissions to digitize more Caribbean news titles ----32 granted when grant submitted ----permissions requested and received are listed on CNDL queue ---- 3/2010: permissions requested for Bon Nouvel; Gazettes - Cayman Islands, Grenada, St. Vincent, St. Kitts Modify existing toolkit for newspaper-specific needs - zoning: manual and automatic for several test newspapers - IPTC G2 compliant metadata for each article - released as Open Source for other projects to use - auto-feed records to partner catalogs - Select several titles for article level indexing and text Create partner pages and interfaces for all new partners Digitize Caribbean Newspapers Integrate CNIP indexing data into CNDL Acquire born digital files from newspaper publishers At least 55,000 images per year from all partners Develop copyright/permission request manual and training guides Newspaper biographies for 32 titles Usability testing and increased usage Outreach Create curriculum guides for newspapers in Caribbean languages Two teacher training workshops Caribbean Speaker Series, video broadcast Conference presentations Lesson plan competition Print materials: mailings, bookmarks, postcards, posters, calendars, etc Cost share: DLC: .15 FTE (Laurie .05 FTE and Mark .10 FTE) |
ongoing | 3/2010: many permissions requested and received, see list. integrate Carib news into news queue, complete 10/09 |
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dLOC (9/2004 - 9/2009): 9/30/09: Grant ended, but continue to support ongoing collaborative project needs 2009: Completed training video for flatbed scanning, loaded to dLOC and YouTube |
9/2009 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Panama Canal materials - Ingest of materials scanned by IA - GovDocs that can't be processed by IA - SASC materials selected by CM - PCM materials |
3/2010: IA list reordered arb.; req. programmatic supports, DLC implemented BHL app 3/2010: ingest complete for born digital files |
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Everglades (1/2009 - 12/2011; digitization 4/2009 - 10/2011, or 30 months): Digitization & Technical Remain on schedule and on budget 99,690 pages in 30 months Requires an average of 3,323 pages per month; actual production per month will vary for the letterbooks and photos, which are more time-consuming OPS Funding is $67,500 ($22,500 per year for 3 years: 2009; 1/2010 - 12/31/2010; 1/2011 - 11/2011) Enable cross-searching with the Everglades Digital Library with FIU; collaborative decision to join move EDL to SobekCM infrastructure for optimal ease of use and growth 11/09: Migrating FIU and UF EDL-FEOL materials Contextual materials (in process, ongoing for the project; all notes online here) Sharing all documentation, including workflow and technical specifications Journal and newsletter articles with information about methodology and outcomes Conference presentations with information about methodology and outcomes Complete any missing issues of the Everglades Journal Web page req: - Historical timeline - Lesson plans - Graphics - Guide to primary sources and other secondary reading materials - Publicity materials req: -- Press releases -- Public presentations -- Brochures and other promotional giveaways Core Project Team: .30 FTE DLC (Lourdes: .10 FTE; Jane: .10 FTE; Matt: .05 FTE; Laurie: .05FTE) OPS: 1.25 FTE [2 Scan Techs: each .375FTE, total .75 FTE; and 2 QC Techs: each .25FTE, total .5 FTE] |
4/1/2010: 12 mo, 39,876 pages req. 3/24: 42,503 pages 3/1/10: 11mo, 36,520 pages req. 2/24/10: 38,014 complete 2/1/10: 10 mo, 33,230 pages req. 10/29/09: 7 months and 26,557 pages online, 23,261 req. 10/22/09: 7 mo; 26304 pgs online; 23261 req. 9/30/09: 6 mo; 22776 pages online |
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Florida Aerials (grant period 10/2009 -
9/2010) Digitize/load/archive 21,417 aerials Link 21,417 aerial photos to georectified images Digitize 13,418 historical aerial photographs and 120 paper indexes Incorporate 7,473 aerial photographs from FDOT Install new servers, configure, and make operational 2/2010 note: many of the FDOT aerials are lower-res duplicates of other files Process: - Jennifer will select, prepare, and track the aerials - Joe will hire and supervise GIS technicians to georectify the photos and create geospatial metadata - DLC will hire and train staff to digitize project components above - Mark and Joe will pass database information back and forth to enhance all local data stores with links and GIS information - DLC/Mark: will develop a user-friendly map interface with Google Map API - IT will arrange and administer CNS servers - DLC will zip all aerials by county for easy batch downloads Core Project Team: .23 FTE DLC (Randall: .05 FTE; Mark: .15FTE; Jane: .03 FTE) OPS: $10,424 for 1,390 hours (7.49/hr average) (5 Scan Techs for 15 hrs/wk for 15wks@ 7.25/hr) 1,125 hours and $8,156 (1 QC Tech for 225 hours @ 8.30/hr): 225 hours and $1,868 (1 Digital Camera Operator for 40hrs@ $10/hr): 40 hours and $400 Reports due April 1, 2010 and November 1, 2010 and report format online |
7/10, interface due 4/10: interface due Progress: 2/24/10: 11,595 scanned and loaded; de-duping FDOT aerials; assessment of prior scans for archival files to load or rescan in process 10/23/09: 3,198 aerials scanned, need programming updates before loading 7/1/09: 85,276 aerials online |
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Newspapers: goals for the Florida Digital Newspaper Library:
- Catch up to only one year behind in digitization production - Move at least 30 newspapers born digital |
2/10: 40 born digital 10/09: 37 born digital 8/09: 15 born digital 8/09: FTP operational |
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Newspapers: Digital Military Newspaper Library mini grant (proposal) Funding: $4,166.40 for student OPS and $224.66 in storage and archiving - Meet all goals -16 newspapers (15 are born digital, 1 is historic from the Panama Canal Zone) - Request and obtain permissions from publishers - Derive records from any available sources - Harvest, ingest, and process files - Hire student to create custom interfaces, landing pages, wordmarks, and biographies for each of the newspaper titles Semester One: Student will research and write newspaper biographies for each of the grant newspapers and for the Jax Air News and the Tyndall Target, two existing military newspapers already digitized and online from the UF Libraries. Published for the Naval Air Station in Jacksonville, Florida, the Jax Air News has 1,000 issues already online spanning 1945-2009. The Tyndall Target was published at Tyndall Air Force Base in the 1940s. It ceased publication with the closing of the base like many military newspapers, and could have been lost if it were not for the copies preserved in paper and film by only four institutions including the USF Libraries, and now online in the Florida Digital Newspaper Library. After the student finishes researching, writing, and editing the newspaper biographies in collaboration with the Development Office, the student will give the biographies to the PI. The PI will incorporate these biographies into the citations which will then feed into the catalog through the MARCXML records automatically created for the Military Newspaper Digital Collection through the infrastructure provided by the UFDC System. During the second semester of the project (the final 16 of the total 32 weeks), the student will work with Barbara Hood to develop brochures and other materials for use in supporting donor development for the Military Newspaper Digital Collection and the Florida Digital Newspaper Library as a whole. Achievement of the project’s goals will be based on the following criteria: -- Successful harvesting and processing of the 16 newspaper titles -- Promotion of the collection that generates use of the resources for teaching and research among faculty, students and the general public -- Potential future use of the Digital Military Newspaper Library as a demonstration of the viability of more digital newspaper sub-collections | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| IR & Institutionally Related; Goals: - Maintain born digital workflow - Continue to make progress on FLAG, FLMNH, and other legacy projects - Maintain workflow for born digital serials and UF Publications chosen by selectors - Support Open Access by digitizing, processing, providing training for: --- UF materials as chosen by selectors --- Florida Anthropologist; Florida/Caribbean Architect; Jamaica Journal; Sargasso (all after 2 years old) --- Self-submitted materials - University Press of Florida materials --- Permissions req. may be slow, work to ensure positive workflows for support --- Wordmarks for Orange Grove and UPF on all items --- Feed to Orange Grove will need testing and review - ETDs: --- Work with Graduate Editorial office to send all open ETDs to UFDC. Pursue after the 'projects in lieu of a thesis' and self-submitted materials for the IR are stable/processing smoothly (expected late 2010 or 2011). 8/09, completed moving UF related materials from main queue to here |
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IR: Project in Lieu of Theses Depts. contributing PILOs listed here Expected in the next year: CFA: 20 DCP: 20-30 DI: 12-30 depending on many factors Journalism: 4 | 2/24/2010: 23 completed (program area began fall 2009) | 2010-2011: 56-84 expected | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| IR: Encoded Archival Context, EAC, Mini-Grant (proposal) Funding: Programmer $3,600 and student workers Feb 2010, update: Special Collections hired two students (Stephanie and Vanessa) the second week of Jan. Each student is working 10 hrs/week. Special Collections trained the students, and created a basic data entry form (here and here). The students are completing one of these for every single instance of a unit. For example, if Nursing changed names four times there will be four different forms for each instance. They began working on all of the medical units, and they should finish inputting data this week. Carl is proofing all of the forms to fill in missing data, answer questions, etc., and Carl and John are giving them feedback on how to input the data better. Next, John will bring all of the data together into EAC instances (the final EAC release is imminent). That process will be relative straightforward and the students will help with that. Stephanie is already working on Design, Construction and Planning, and Vanessa will be working on Business next. Those should go fairly quickly. The DLC wrote and posted the programmer job description, and now pre-screening for tech skills; hire expected within the next 2-3 weeks. Jan. 2010 Advertise, hire, and train three student positions: two data gathering students (Van Ness and Nemmers) and one programmer position to create base .Net programming for the open-source EAC metadata editor. Create list of organizational data sources (Van Ness and Nemmers). Repurpose existing contextual data encoded in EAD finding aids by programmatically transforming EAD elements to corresponding EAC elements (Nemmers). Students begin formatting the data: Depending on the nature and format of the resources, the students will either key in the information or scan and convert to text using Optical Character Recognition (OCR) technology (Benson and Taylor). Hire programmer student and explain programming requirements (Taylor and Sullivan). Jan.-May 2010 Data students collect contextual data. Programmer develops the .Net programming to create an open-source metadata editor to facilitate the creation and editing of EAC metadata. May-June 2010 Programmer submits EAC editor, and Sullivan completes testing/revision of EAC editor. June 2010 Data students complete data gathering and formatting. July-Aug. 2010 Data students create EAC instances using editor (process includes input of contextual data). Sept.-Oct. 2010 Revision of existing EAD files using revised EAC contextual data (Nemmers). Publication of EAC instances online in both XML and HTML. |
Nov. 2009: mini grant for prototype project awarded; completion by 11/2010 Mar. 2011: LSTA grant due |
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| IR: FLMNH Bulletins List of all bulletins here. 4 remaining volumes:
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3/24/2010: 25 issues remaining 3/16/10: 30 issues remaining; received all but 5 from FLMNH today; 25 will be queued for completion 2/2010: waiting to hear from FLMNH about copies; otherwise, will borrow copies from MSL that cannot be disbound |
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Museum & Special Projects Goals:
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| WID: Report on work done to date (Laurie) | 12/18/09, submitted | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Bryant: Assist with film ingest 2/10: pending digital file availability |
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| Civil War Materials - Special Collections materials, 120 items for spring 2010 - "Intellectual Underpinnings of the American Civil War," collab. ASERL Project - LSTA grant in development, to add supporting pages and materials, transcriptions and digitization (2/2010, grant due 3/15/2010, PI Jim Cusick) |
2/10: 2010 spring set of materials complete | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Continue supporting new projects, proposed grant projects, and smaller projects: - Cuban imprints (8 volumes for sample for prototype collection: Jan. 2010, books in DLC; 2/10, complete) |
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Flagler Architectural Drawings (grant proposal) |
3/1/2010: anticipated start, delayed per receipt of funding, new ETA, 9/1/2010 2009, proposal submitted Dec. 2009: grant awarded |
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Baldwin Phase II materials 4/9/10: all files from cd loaded: 586color pages only; 85 remain; 6070 online 3/29/10: 1307 remain 2/15/10: 1383 remain 12/19/09: 1422 remain 7/09: 1,706 remain (for total estimate of 7,339) |
4/9/10: 85 remain |
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| Cuban and Mexican film posters, initial project complete, now program ongoing with new posters Antique Maps University Archives videos Harn slides (2/24/10, need bulk metadata updates) Herbarium Specimens - February 2010: contacted herbarium for materials, not ready, will check in April |
for ongoing programs | 2/2010: up-to-date | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Florida Geological Survey 7/09-3/10: 10,113 pages loaded |
4/9: 145 items 3/24: 195 items left 3/1/10: 218 items left 2/10: 15 page list of remaining items 10/09: working through 46 page list |
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Baldwin Phase IV (8/2010-8/2012); not awarded Project was to cover 2,400 volumes in 2 years. Cost share (year one total 2.01 FTE; year two, 1.92); $38,752 in OPS prposed for grant funding (Laurie .10 FTE; Randall .41 FTE (year one) and .32 FTE (year two); Lourdes .30 FTE; Jane .50 FTE; Nelda .20 FTE; Matt .20 FTE; Traveler .30 FTE) |
3/24: not awarded 8/09: proposal done |
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Applying Data Structure Techniques and Machine Learning-Natural Language Processing to Humanities Collections (Jaqi linguistics), non-library proposal that would utilize and inform UFDC (notification 12/09) |
4/10, not awarded 8/09, proposal done |
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Legacy items & corrections - Files on CD/DVD |
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| Samuel Proctor Oral Histories: - all that were DARK and burned to DVD need to be pulled, copyright status changed to permissions granted per SPOHP, and loaded - ensuring new files are consistently ingested (2/24/10: IR Coord training on self-submittal for new files; drive with 2004-2010 files expected |
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University Archives photographs (Matt) 12/09, to begin with 100 photos a month 2/24/10: ingest of HSC Archive photos complete |
2/10, on hold 10/09, met and set proj. param. + timeline |
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| Historic Preservation Documents (Matt) Project: 1,000 items (AFA inventory/citations), details - locate and compile author info - request permissions - digitize, load, archive |
2/16/10: collection created; 13 items online 11/09, requesting permissions |
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| Army Map Sets @160 sets or 4,400 maps remain to be done on 1/2010, these are in addition to many others already done - 2/27/10: updated list for project tracking |
1/2010: began | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Continue Extending & Improving Service to the Libraries | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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2009-2010: Completed Digitization Projects
- Cuban imprints pilot project
- Africana: Rikli and Berner (all except 1 scrapbook, which awaits metadata for loading)
- University Record
- Historic St. Augustine mini-grant
- PPD files (DARK); FSU files for FHP grant; UNF files for FHP grant; FAMU FHP files
- University Archives' Gannon videos (from Carl, DARK archive for now)
- Aerials mini grant
- Sea Grant aerials
- Journal of Tropical Plant Pathology (49 volumes)
- Florida House Journal
- Latin American film posters, mini-grant for all holdings at time, now ongoing with new
- Ephemeral Cities newspapers
- Retro FLMNH Bulletins that were archived
- Caribbean newspapers digitized by CRL; 2 drives completed 12/09
- Coastal Engineering Reports (346 reports; 37,753 pages)
- WID materials for digitization
- Florida Architecture journals
(many complete, some still in process)
- Florida/Caribbean Architect (27 volumes)
- Florida Architect (241 volumes, still need to load 1978-1980 for 315 total)
- FAA bulletin (45 volumes; complete)
- Bulletin of the Florida Association of Architects (4 volumes loaded; 6 required but two were not previously scanned)
Last modified: Saturday September 17 2011 lnt
